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Web Designers & Developers Template

Professional letter template for reaching out to new businesses as a web designer or developer.

📄 Complete Letter Template

[Your Name] [Your Design Company Name] [Phone] • [Email] • [Website] [Date] [Owner Name] [Business Name] [Business Address] Dear [Owner Name], Congratulations on opening [Business Name] here in [City]! Starting a new business is an incredible achievement, and I wish you every success as you build your brand and attract customers. In today's digital world, having a professional website is essential for new businesses. I'm a web designer with [X] years of experience helping local businesses like yours establish a strong online presence that drives customers through their doors. I'd love to set up a quick call this week to discuss your goals and show you how a well-designed website can help you compete with established businesses in [City]. We can talk about what you need, what it costs, and how we can get you online quickly. You can reach me directly at (555) 123-4567 or [your email]. I'm happy to answer any questions you might have about websites, online marketing, or how to get started. Wishing you all the best in this exciting new venture. Sincerely, [Signature] [Your Name] [Your Title] [Your Company Name]

🎯 Customization Tips

1

Showcase Your Portfolio

Mention 2-3 similar businesses you've worked with. "I've designed websites for [Business Type] in [City], helping them increase online bookings by 40%."

2

Address Common Concerns

New business owners worry about cost and time. Address these: "Most websites take 2-3 weeks and start at $X" or "We offer payment plans for new businesses."

3

Industry-Specific Benefits

Tailor benefits to their business type. For restaurants: "online reservations," for retail: "e-commerce," for services: "online booking system."

4

Include Social Proof

Mention testimonials, awards, or certifications. "Google Partner," "5-star reviews," or "Featured in [Local Publication]."

🏢 Industry-Specific Variations

For Restaurants & Cafes

"I specialize in restaurant websites with online menus, reservation systems, and Google My Business optimization to help you attract hungry customers."

For Retail & Boutiques

"I help retail businesses create e-commerce websites that showcase products beautifully and make it easy for customers to shop online."

For Professional Services

"I design professional websites for service businesses with online booking, client portals, and lead generation forms."

For Health & Wellness

"I create HIPAA-compliant websites for healthcare providers with patient portals, appointment scheduling, and telehealth integration."

💡 Key Value Propositions

For New Businesses

  • • Get online before competitors
  • • Professional credibility
  • • Local SEO advantage
  • • Mobile-friendly design
  • • Easy content management

Your Services

  • • Custom website design
  • • Mobile optimization
  • • SEO setup
  • • Google My Business
  • • Ongoing maintenance

📞 Follow-up Strategy

Week 1: Phone Call

"Hi [Name], I sent you a letter about website design for [Business Name]. Do you have a few minutes to discuss your online presence?"

Week 2: Email with Portfolio

Send a link to your portfolio with examples of similar businesses, plus a "Website Launch Checklist" resource.

Week 3: Second Letter

Different angle: "Why Your Competitors' Websites Are Outranking You" or "5 Website Mistakes New Businesses Make."

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